{"id":1104,"date":"2011-05-31T17:37:51","date_gmt":"2011-05-31T17:37:51","guid":{"rendered":"https:\/\/www.resumetarget.com\/blog\/?p=1104"},"modified":"2026-03-01T21:08:31","modified_gmt":"2026-03-02T03:08:31","slug":"when-why-and-how-to-write-a-thank-you-note","status":"publish","type":"post","link":"https:\/\/www.resumetarget.com\/blog\/when-why-and-how-to-write-a-thank-you-note\/","title":{"rendered":"When, Why and How to Write a Thank You Note"},"content":{"rendered":"<div class=\"rt-takeaways\">\n<h2 class=\"rt-takeaways__title\">Key Takeaways<\/h2>\n<ul class=\"rt-takeaways__list\">\n<li>When, Why and How to Write a Thank You Note requires strategic career positioning to maximize impact.<\/li>\n<li>Understanding industry-specific expectations helps align your background with employer requirements.<\/li>\n<li>Professional guidance in this area often yields measurable improvements in career outcomes.<\/li>\n<li>Thoughtful application of these principles differentiates you from candidates who neglect these details.<\/li>\n<\/ul>\n<\/div>\n<p><b>You\u2019ve just breathed a sigh of relief.<\/b> Coming out of the office following an interview, you thought you did well. You\u2019ve marketed yourself well. You kept your answers short and sweet. And you looked the part.<\/p>\n<p>But this first step isn&#8217;t over yet. You still need to write and send a thank you note to your interviewer. However minor it may sound, this simple note helps to reaffirm your interest in the position and the organization, and it leaves a lasting impression in the hiring authority\u2019s mind.<\/p>\n<p>So, let\u2019s go through several tips on how to write a top-notch thank you note and things to keep in mind when sending it.<\/p>\n<hr>\n<ul class=\"list-unstyled list-check\">\n<li>\n<h4>Follow-up almost immediately after your interview.<\/h4>\n<\/li>\n<p>If you\u2019ve had a morning interview, send a thank you note at most four-five hours later. If your interview was held in the late afternoon or early evening, send a note in the next morning at around 7 am.<\/p>\n<p>This way, when the hiring manager gets into the office, you\u2019re one of the first things on their mind.<\/p>\n<hr>\n<li>\n<h4>Remember you don\u2019t actually have to say the words \u201cthank you.\u201d<\/h4>\n<\/li>\n<p>It\u2019s funny that we call it a thank you note, but saying thank you isn\u2019t actually the most essential part of your message.<\/p>\n<p>Keep in mind that merely thanking the hiring manager for their time isn\u2019t enough. It\u2019s even more important to reaffirm your interest in continuing on with your candidacy and inquire about next steps in the process.<\/p>\n<hr>\n<li>\n<h4>Keep it short and sweet.<\/h4>\n<\/li>\n<p>In terms of the writing style, it\u2019s best to keep it short and sweet. Sure, you want to tell them again that you\u2019re interested in the position and you want to know about the next steps in the application process, but you don\u2019t want to oversell yourself or pad up the note with extraneous details to try to make yourself look good.<\/p>\n<p>That\u2019s what the resume and interview were for. Now, you just want to write a simple little paragraph summing up your interest and keeping yourself on top of their minds.<\/p>\n<hr>\n<li>\n<h4>What\u2019s that? It doesn\u2019t even need to be hand-written?<\/h4>\n<\/li>\n<p>It\u2019s true that hand-written notes are deemed more personal. But in this case, handwriting your \u201cthank you\u201d note isn\u2019t necessary.<\/p>\n<p>In fact, when you have a late interview and you\u2019re trying to send them a note early the next morning, a quick email might be best to get something out as soon as possible. Also, if you\u2019re like me and find your handwriting can pass for a monkey\u2019s, email would also be better.<\/p>\n<hr>\n<li>\n<h4>Personalize it!<\/h4>\n<\/li>\n<p>This is an absolute given. Like all letters, it needs to be personally addressed to the hiring authority who interviewed. If you were interviewed by more than one person, you should consider sending a note to each one.<\/p>\n<p>If you do have multiple interviewers, it would also depend on whether the interview went well and if you\u2019re developed rapports with anyone specific. Use judgment, however. You may not know who in the group makes the ultimate hiring decision.<\/p>\n<p>It\u2019s also a good idea to highlight a key part of your interview to make yourself more memorable to the hiring authority.<\/p>\n<hr>\n<li>\n<h4>Proofread it!<\/h4>\n<\/li>\n<\/ul>\n<p>You think just because it\u2019s a thank you note that it doesn\u2019t matter if there\u2019s a typo? Wrong!<\/p>\n<p>Making a typo on a thank you note is easily in the same ballpark as making a typo on your resume. So make sure you edit it carefully before sending it out.<\/p>\n<hr>\n<h2>Conclusion<\/h2>\n<p>More than 60% of job seekers don&#8217;t send a thank you note. And more than 80% don&#8217;t send a thank you note to the person who got them the interview.<\/p>\n<p>Remember thank you notes need to go out to the person who got you in the door, that could mean a friend or acquaintance or even an agency recruiter. Keep in mind that you want to brief but compelling in your thank you note. And don\u2019t underestimate its usefulness, its the best way to stay top of mind.<\/p>\n<p>Sending your interviewer a compelling thank you note immediately after the interview will further help you stand out from the competition.<\/p>\n<div class=\"row\">\n<div class=\"col-xl-8 offset-xl-2 col-lg-10 offset-lg-1 col-md-12 mb-3 mb-sm-0\">\n<\/div>\n<\/div>\n<hr>\n<div class=\"row\">\n<div class=\"col-xl-8 offset-xl-2 col-lg-10 offset-lg-1 col-md-12 mb-3 mb-sm-0\">\n<h2 class=\"text-center\">\n     Get job search ready <b>fast<\/b><br \/>\n     <\/h2>\n<p class=\"text-center\">Open new career opportunities with our professional resume writing services.<\/p>\n<div class=\"text-center\">\n             <a href=\"https:\/\/www.resumetarget.com\/packages-and-prices.php\" class=\"btn btn-md\">Get started<br \/>\n             <span class=\"ic-arrow-right-white\"><\/span><br \/>\n             <\/a>\n          <\/div>\n<\/p><\/div>\n<\/div>\n<div class=\"row\">\n<div class=\"col-xl-8 offset-xl-2 col-lg-10 offset-lg-1 col-md-12 mb-3 mb-sm-0\">\n<\/div>\n<\/div>\n<hr>\n<div class=\"row\">\n<div class=\"col-xl-8 offset-xl-2 col-lg-10 offset-lg-1 col-md-12 mb-3 mb-sm-0\">\n<h2 class=\"text-center\">\n     Get job search ready <b>fast<\/b><br \/>\n     <\/h2>\n<p class=\"text-center\">Open new career opportunities with our professional resume writing services.<\/p>\n<div class=\"text-center\">\n             <a href=\"https:\/\/www.resumetarget.com\/packages-and-prices.php\" class=\"btn btn-md\">Get started<br \/>\n             <span class=\"ic-arrow-right-white\"><\/span><br \/>\n             <\/a>\n          <\/div>\n<\/p><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Key Takeaways When, Why and How to Write a Thank You Note requires strategic career positioning to maximize impact. Understanding industry-specific expectations helps align your background with employer requirements. Professional<\/p>\n","protected":false},"author":7,"featured_media":4751,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[27,44,15,49],"tags":[375],"class_list":["post-1104","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-career-advice","category-interview-tips","category-job-search","category-job-search-strategy","tag-interview-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>When, why and how to write a thank you note<\/title>\n<meta name=\"description\" content=\"Some tips on how to write a thank you letter that will leave a great impression 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Having reviewed thousands of resumes and conducted hundreds of interviews across industries, Amos brings a recruiter's inside perspective to every piece of career advice he writes. His expertise spans resume strategy, applicant tracking systems, LinkedIn optimization, and job search tactics for professionals at every career level. At Resume Target, Amos helps clients transform their career documents into interview-winning tools through the company's signature one-on-one process.","url":"https:\/\/www.resumetarget.com\/blog\/author\/amostayts\/"},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.resumetarget.com\/blog\/when-why-and-how-to-write-a-thank-you-note\/#local-main-organization-logo","url":"","contentUrl":"","caption":"Resume Target Blog"}]}},"_links":{"self":[{"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/posts\/1104","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/comments?post=1104"}],"version-history":[{"count":17,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/posts\/1104\/revisions"}],"predecessor-version":[{"id":5291,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/posts\/1104\/revisions\/5291"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/media\/4751"}],"wp:attachment":[{"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/media?parent=1104"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/categories?post=1104"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.resumetarget.com\/blog\/wp-json\/wp\/v2\/tags?post=1104"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}