Administrative Resume Samples

Administrative roles average 31 applicants per position across 681 active job postings — but competition varies by role. Executive Assistant positions draw 31 applicants per opening, while Administrative Assistant and Receptionist roles each see about 29. That sounds manageable until you do the math: apply to 20 positions in a typical 30-day search and you're one of roughly 620 candidates those hiring managers are evaluating. New York City is the toughest market at 44 applicants per role, while Los Angeles sits at 28. At those volumes, "provided administrative support" gets filtered out — "coordinated schedules for 4 C-suite executives across 3 time zones, reducing conflicts by 85%" gets called.

Because a questionnaire can't distinguish between an EA who manages one VP's calendar and one who supports 75+ store managers across multiple regions while cutting printing costs by 50% and uniform costs by 20%. Both would write "provided executive support." Our 1-on-1 interview is a live conversation with a writer who knows to ask: How many executives are you supporting — and at what level? What's the budget you manage for travel or events? What systems did you implement or improve? What was the scope of that office relocation? One of our Administrative Coordinator clients managed a $2M+ pathology lab build and coordinated a $430K research symposium for 200 attendees — details a questionnaire would have captured as "helped set up a new lab."

The resumes on this page prove it: the difference is operational impact, not job duties. Every administrative professional "manages calendars" and "coordinates meetings." What gets interviews is quantified proof of what that management actually accomplished. Our Executive Assistant sample shows 16+ years with 50% printing cost reduction and support for 75+ managers. Our Office Manager sample shows team leadership through a company acquisition transition with zero fraud incidents. Our Legal Secretary sample shows 30+ years supporting 4 attorneys, a paralegal, and 2 investigators under Illinois Supreme Court authority. The pattern across every sample: specific numbers, specific scope, specific outcomes — not a list of tasks anyone in the role could claim.

It matters completely — and it's why administrative is one of the most misunderstood resume categories. A Legal Secretary supporting 4 attorneys with court filings and case management under state bar authority is a fundamentally different role than a Healthcare Unit Clerk managing patient intake and medical office operations, which is completely different from an Operations Administrator running process optimization and financial oversight. A Project Administrator managing a $2M lab build has more in common with a project coordinator than a receptionist. During your interview, our writers identify the specific context of your administrative work and extract the achievements that matter in your target sector — not generic "organizational skills" that could apply to anyone.

Our administrative resume packages are based on career level and interview depth — from a 30-minute early career session to a 90-minute executive interview. When evaluating price, consider what the number actually buys. A company charging $99: after the company takes its margin, the writer earns $40-60 — enough for about 45 minutes of total work including writing. That's a questionnaire reformat that produces "managed executive calendars and travel arrangements." Our Professional-level interview alone is 60 minutes, followed by job posting analysis, drafting, and revisions — producing "coordinated $430K research symposium for 200 attendees while managing $2M+ pathology lab build timeline." View current packages and pricing.

We offer a 90-Day Interview Guarantee. If you don't land interviews within 90 days of receiving your final administrative resume, we rewrite it free of charge. We can make this guarantee because our interview-based process produces resumes built on quantified operational outcomes — the budgets managed, systems implemented, and executive relationships that administrative hiring managers respond to. Browse the resume samples on this page to see the quality of work we deliver.