A real resume example showing how we transform admin experience into proof employers trust
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An Administrative Assistant resume must prove you can manage multiple priorities with accuracy and professionalism. Hiring managers scan for calendar management, document handling, software proficiency, and ability to support executives. This sample demonstrates managing 15 associate calendars, handling 500+ investment portfolios, and streamlining tax season reconciliation.
Most administrative assistant resumes get rejected not because of ATS software, but because they don't prove you're better than the other 59.1 applicants. Generic bullets like "managed construction projects" don't differentiate you — quantified achievements do.
See how we transform generic statements into interview-winning proof:
Quantifies scope (3 partners, 15 associates), shows high-volume capability, and demonstrates multi-function administrative expertise.
Shows initiative beyond basic admin duties, demonstrates process improvement thinking, and highlights strategic contribution.
Demonstrates adaptability, quantifies portfolio volume, shows certification achievement, and highlights compliance awareness.
Professional resume writers transform administrative assistant resumes by analyzing job postings for required keywords, extracting specific achievements through targeted questions, quantifying impact with dollar values and percentages, and positioning you as the solution to employer problems.
We identify exactly what hiring managers search for:
Our 1-on-1 interview uncovers:
We find the numbers that prove ROI:
Your resume proves you solve employer problems:
Hear how our writers extract achievements from administrative professionals.
The administrative assistant resume you need depends on your career stage:
Plan, organize, and coordinate the schedules for 3 firm partners, including setting up client and internal staff meetings. Monitor calendars of 15 associates to ensure client bookings are confirmed and executed based on schedule.
Manage high volume of email and call inquiries on a daily basis, especially during tax seasons. Responsible for ordering office supplies, filing, and document management.
Every bullet on this resume was created through this same process.
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See how our interview process uncovered achievements and turned them into interview-winning proof.
Get Your Resume Transformed
A complete administrative assistant resume is typically 2 pages and includes a professional summary, core competencies, detailed work experience with quantified achievements, education, and certifications. Here's both pages of an actual resume created through our interview process.
The administrative assistant resume you need depends on your career stage:
Your resume needs to prove organizational skills, software proficiency, and professional communication.
Your resume needs to demonstrate expanded responsibilities, process improvements, and leadership.
To write a administrative assistant resume that gets interviews, focus on four key sections: a professional summary with your project value range and specialty, a skills section matching your target job postings, work experience with quantified achievements using the Problem-Solution-Result format, and relevant certifications like PMP, OSHA 30, or LEED.
Most administrative assistant resume guides give you generic templates. We interview you to extract the specific achievements that prove your value - like managing 15 calendars simultaneously or handling 500+ investment portfolios.
Your summary must signal organizational excellence and professional capability.
Include years of experience, key skills (calendar management, document handling), software proficiency, and your strongest achievement.
For those entering admin roles, emphasize transferable skills.
For experienced admins, emphasize scope and achievements.
Skills must demonstrate both organizational capability and technical proficiency.
Lead with office administration, document management, calendar coordination, and include technical acumen showing software proficiency.
Entry-level skills establish credibility.
Advanced skills differentiate for promotion.
Show breadth of responsibilities and measurable impact.
Lead with scope (who you support, volume handled). Highlight specific achievements and process improvements.
Demonstrate admin capabilities from current role.
Show readiness for advancement through achievements.
Education and certifications support demonstrated experience.
Include degrees, relevant certifications, and professional development. This sample shows Bachelor of Arts plus industry certifications.
Education establishes foundation.
Continuing education supports advancement.
Skip the guesswork — let our expert resume writers ask these questions for you.
Schedule Your Resume InterviewA professional resume interview extracts administrative assistant achievements by probing into specific projects, uncovering the goals you were trying to achieve, documenting the systems and processes you implemented, and surfacing challenges you overcame. This structured approach reveals accomplishments you'd never think to include.
Include projects that demonstrate scope, stakes, and significance. We probe to understand the project value, team size, and your specific role in making it successful.
Connect your work to business outcomes by documenting the company's objectives and how your contributions achieved them. We help you quantify that impact.
Document the specific systems, processes, and strategies you implemented. This is where your expertise becomes visible and differentiates you from other candidates.
Describe challenges you faced and how you solved them. Problem-solving examples prove you can handle the obstacles in your next role.
No cookie-cutter calls. Your interview length matches your career complexity. We ask the questions you can't ask yourself.
Administrative Assistant jobs are highly competitive, averaging 60.1 applicants per position. With most job seekers applying to 20+ roles, you're competing against approximately 1,202 candidates for the same jobs.
Data based on LinkedIn job postings, updated December 2025. View full job market data →
Here's the math most job seekers don't do:
Your resume needs to stand out against 1,202 other administrative professionals.
Most of them list the same projects. The same certifications. The same responsibilities.
What makes you different is the story behind the projects.
Administrative Professionals We've Helped Are Now Working At
From general contractors to specialty trades, our clients land roles at top administrative firms across North America.
80% of administrative positions are never advertised. Get your resume directly into the hands of recruiters filling confidential searches.
When you purchase our Resume Distribution service, your resume goes to 450+ recruiters specializing in administrative — included in Advanced & Ultimate packages.
Nationwide
Nationwide
| Agency | Location |
|---|---|
RH Robert Half |
Nationwide |
HA Hays Recruitment |
Nationwide |
RA Randstad |
Nationwide |
KE Kelly Services |
Nationwide |
AD Adecco |
Nationwide |
An Administrative Assistant resume should include calendar management experience, software proficiency (MS Office, CRM systems), communication skills, and quantified achievements. Highlight volume handled and any process improvements you've contributed to.
Differentiate yourself through quantified achievements: this sample shows 15 calendars managed, 500+ portfolios handled, and process improvement initiatives. Find similar metrics in your work.
Essential software includes Microsoft Office Suite, calendar systems, and CRM platforms. This sample demonstrates Taxprep, Caseware, Vohcom CRM, ClientView, BTS, and ClientSource proficiency.
Administrative Assistant positions average 29 applicants per job - moderately competitive. Specialized skills, industry certifications, and quantified achievements help differentiate candidates.
Yes, certifications demonstrate commitment and specialized knowledge. This sample highlights CSC and CPH certifications which enabled transition to financial services support.
Describe the problem, your action, and the result. This sample shows leading a process improvement initiative to streamline tax season reconciliation - demonstrating value beyond basic admin duties.
A resume interview uncovers hidden achievements by asking targeted questions about your projects, goals, systems, and challenges. Most professionals dismiss their best work as "just doing my job" — our writers probe to surface metrics you didn't track, impact you forgot, and value you delivered.
"Tell me about your calendar management responsibilities."
"I plan, organize, and coordinate schedules for 3 firm partners, including setting up client and internal staff meetings. I monitor calendars of 15 associates to ensure client bookings are confirmed and executed based on schedule."
"How do you handle the volume?"
Plan, organize, and coordinate the schedules for 3 firm partners, including setting up client and internal staff meetings. Monitor calendars of 15 associates to ensure client bookings are confirmed and executed based on schedule.
Manage high volume of email and call inquiries on a daily basis, especially during tax seasons. Responsible for ordering office supplies, filing, and document management.
"What was your biggest contribution during tax season?"
"I led a process improvement initiative for a major annual project to streamline account reconciliation procedure during personal tax season, with the goal of reducing cycle time out of the regular 6-month duration."
"How did you approach this?"
Led process improvement initiative for a major annual project to streamline account reconciliation procedure during the personal tax season, with the goal of reducing cycle time out of the regular 6-month duration. Employed effective task categorization to better allocate workload, optimizing resources and minimizing dependencies.
"Tell me about your investment portfolio work."
"I was responsible for executing mutual fund orders and handling investment portfolios of high-net-worth clients, overseeing 500+ portfolios. I meticulously maintained accurate files and accounts, ensuring compliance with regulatory requirements."
"How did you handle this transition?"
Responsible for executing mutual fund orders and handling the investment portfolios of high-net-worth clients, overseeing 500+ portfolios. Meticulously maintains accurate files and accounts, ensuring compliance with regulatory requirements.
Transitioned from the administrative industry vertical to financial services with speed and poise, showcasing a remarkable aptitude for rapidly acquiring new skills. Successfully completed the CSC, CPH certifications, and 30-day IR Training Course.
With 6+ years of administrative experience, you have stories worth telling.
Our interview turns them into proof that gets you hired.
Book your interview and get your first draft in 3 business days.
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