Executive Assistant
Resume Sample
A real resume example showing 16+ years with 50% cost reduction and support for 75+ managers
Being qualified isn't enough — you need to be the obvious choice.
We fix your resume with one conversation
What Makes a Strong Executive Assistant Resume?
An Executive Assistant resume must prove high-level organizational capability, cost management, and strategic support. Hiring managers scan for quantified achievements, process improvements, and cross-functional collaboration. This sample demonstrates 16+ years with 50% printing cost reduction, 20% uniform cost savings, and support for 75+ store managers.
Why Do Executive Assistant Resumes
Get Rejected?
Most executive assistant resumes get rejected not because of ATS software, but because they don't prove you're better than the other 80 applicants. Generic bullets like "managed construction projects" don't differentiate you — quantified achievements do.
See how we transform generic statements into interview-winning proof:
Assisted with upgrade of Company Name online product ordering system, which effectively streamlined the product ordering process by creating a one-stop-shop for internal managers (as Executive Assistant).
Logs all customer complaints submitted to corporate in an organized Excel database, ultimately enhancing the process to follow up with store managers to ensure that all complaints were resolved/mitigated. This has also allowed the company to view problem areas in which additional training and support may be required (as Executive Assistant)."
Shows system improvement with clear business benefit (streamlined ordering, complaint tracking).
Distributed surveys to help obtain employee preferences and insight regarding the Company Name uniform. Secured quotes from 3 separate uniform suppliers and negotiated pricing to the tune of cutting uniform costs by 20% (as Marketing Assistant / Administrative Assistant)."
Quantifies cost savings (50% printing, 20% uniforms) with specific actions taken.
Trains junior office staff and interns; oversees daily activities, addressing inquiries and concerns as they arise (as Executive Assistant).
Maintained and organized all office supplies (including printers, fax machines, and stationery) while also managing allocation and reconciliation of corporate petty cash expenditures (as Office Manager).
Finalized internal procedures and standards associated with the production of menu items, management training practices, and appropriate marketing guidelines."
Shows breadth of support (75+ managers, HR, finance, training, office management).
How Do Administrative Resume Writers Transform a Executive Assistant Resume?
Professional resume writers transform executive assistant resumes by analyzing job postings for required keywords, extracting specific achievements through targeted questions, quantifying impact with dollar values and percentages, and positioning you as the solution to employer problems.
We Analyze Executive Assistant Job Postings
We identify exactly what hiring managers search for:
- Budget management and cost control requirements
- Schedule recovery and timeline management skills
- Site safety compliance and OSHA standards
- Subcontractor coordination and vendor management
We Extract Your Achievements
Our 1-on-1 interview uncovers:
- Project values and budgets you've managed
- Team sizes and subcontractors you've coordinated
- Problems you've solved that others couldn't
- Metrics you didn't think to track or quantify
We Quantify Your Impact
We find the numbers that prove ROI:
- Dollar values of projects completed on time
- Percentage of schedule improvements achieved
- Cost savings from value engineering decisions
- Safety record improvements and incident reductions
We Position You as the Solution
Your resume proves you solve employer problems:
- Delivering projects on time despite site challenges
- Managing subcontractors and maintaining quality
- Controlling costs while meeting specifications
- Leading teams through complex project phases
Listen to a Real Resume Interview
Hear how our writers extract achievements.
What Does a Executive Assistant Resume Interview Look Like?
A executive assistant resume interview is a conversation where our writer asks targeted questions about your projects, probes for specific details, and extracts achievements you'd never think to include.
Significant Contributions:
Assisted with upgrade of Company Name online product ordering system, which effectively streamlined the product ordering process by creating a one-stop-shop for internal managers (as Executive Assistant).
Logs all customer complaints submitted to corporate in an organized Excel database, ultimately enhancing the process to follow up with store managers to ensure that all complaints were resolved/mitigated. This has also allowed the company to view problem areas in which additional training and support may be required (as Executive Assistant).
Every bullet on this resume was created through this same process.
Schedule Your InterviewHave questions? 1-877-777-6805
Watch How We Transformed Khoi's Resume
See how our interview process uncovered achievements.
Get Your Resume Transformed
What a Executive Assistant Resume Example That Gets Interviews Looks Like
A complete executive assistant resume is typically 2 pages and includes a professional summary, core competencies, detailed work experience with quantified achievements, education, and certifications. Here's both pages of an actual resume created through our interview process.
Which Executive Assistant Resume Example
Do You Need?
The executive assistant resume you need depends on your career stage:
Admin to Executive Assistant
Your resume needs to prove executive-level support capability.
Questions We Ask in Your Interview:
- What C-suite support have you provided?
- What cost savings have you achieved?
What We Highlight on Your Resume:
- Executive support experience
- Quantified achievements
EA to Chief of Staff
Your resume needs to show strategic impact and leadership.
Questions We Ask in Your Interview:
- What strategic initiatives have you led?
- What organization-wide improvements?
What We Highlight on Your Resume:
- Strategic contributions
- Leadership impact
How Do You Write a Executive Assistant Resume That Gets Interviews?
To write a executive assistant resume that gets interviews, focus on four key sections:
- Professional Summary — highlighting your experience level and specialty areas
- Skills Section — matching keywords from your target job postings
- Work Experience — quantified achievements using the Problem-Solution-Result format
- Credentials — relevant certifications and education
An Executive Assistant resume must prove high-level organizational capability and strategic value. Our interview process extracts specific achievements.
What Should an EA Put in Their Summary?
Your summary must signal strategic capability and business acumen.
Lead with being resourceful, client-focused, and team-oriented, years of experience, and comprehensive administrative skillset.
For aspiring EAs...
Expert Questions We Ask:
- "What executive support experience?"
- "What achievements?"
For experienced EAs...
Expert Questions We Ask:
- "What strategic impact?"
- "What cost savings?"
What Skills Should an EA Highlight?
Balance administrative with strategic skills.
Lead with Communication, Customer Service, Client Relations, Task Prioritization, Process Improvements, Organization & Planning.
Aspiring EAs should emphasize...
Expert Questions We Ask:
- "What organizational skills do you have?"
Experienced EAs should show...
Expert Questions We Ask:
- "What process improvements have you led?"
How Should an EA Describe Their Experience?
Quantify everything possible - percentages, numbers, scope.
Lead with Significant Contributions featuring quantified achievements, noting which role each was achieved in.
Show your support foundation...
Expert Questions We Ask:
- "What processes have you improved?"
Demonstrate business impact...
Expert Questions We Ask:
- "What cost savings? What scope of support?"
What Education Matters for EAs?
Experience often outweighs formal education for EA roles.
Include business or administrative education. Professional development courses add value.
Aspiring EAs should list...
Expert Questions We Ask:
- "What administrative training?"
Experienced EAs should highlight...
Expert Questions We Ask:
- "What professional development?"
Skip the guesswork — let our expert resume writers ask these questions for you.
Schedule Your Resume InterviewHow Does a Resume Interview Extract
Your Executive Assistant Achievements?
A professional resume interview extracts executive assistant achievements by probing into specific projects, uncovering the goals you were trying to achieve, documenting the systems and processes you implemented, and surfacing challenges you overcame.
What Projects Should You Include
on a Executive Assistant Resume?
Include projects that demonstrate scope, stakes, and significance. We probe to understand the project value, team size, and your specific role.
How Do You Show Business Impact
on a Resume?
Connect your work to business outcomes by documenting the company's objectives and how your contributions achieved them.
What Systems and Processes
Should You Highlight?
Document the specific systems, processes, and strategies you implemented. This is where your expertise becomes visible.
How Do You Present
Challenges Overcome?
Describe challenges you faced and how you solved them. Problem-solving examples prove you can handle obstacles.
The Power of a 1-on-1 Resume Interview
No cookie-cutter calls. Your interview length matches your career complexity. We ask the questions you can't ask yourself.
Telephone Interview
- Students / New Grads
- Specialists, Analysts, Coordinators
- Targeting mid-level positions
Telephone Interview
- Individual Contributors
- Managers
- Career Changers
- Seeking Promotions
- Masters / Ph.D Holders
Telephone Interview
- Senior Managers
- Directors
- Department Heads
- Senior Writer Assigned
Telephone Interview
- Vice Presidents
- C-Suite Executives
- Business Owners
- Senior Writer Assigned
- Executive Resume Format
How Competitive Is the
Executive Assistant Job Market?
Executive Assistant jobs are highly competitive, averaging 81 applicants per position. With most job seekers applying to 20+ roles, you're competing against approximately 1,620 candidates for the same jobs.
Executive Assistant Job
Jobs Posted (30 Days)
Per 20 Applications
Hardest to Land
Most competitive administrative rolesEasier to Land
Less competitive administrative rolesData based on LinkedIn job postings, updated February 2026. View full job market data →
Here's the math most job seekers don't do:
Your resume needs to stand out against 1,620 other administrative professionals.
Most of them list the same projects. The same certifications. The same responsibilities.
What makes you different is the story behind the projects.
Administrative Professionals We've Helped Are Now Working At
From general contractors to specialty trades, our clients land roles at top administrative firms across North America.
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Sample Administrative Recruiters
500+ Total| Agency | Location |
|---|---|
OT Office Team |
Nationwide |
Frequently Asked Questions About
Executive Assistant Resumes
An Executive Assistant resume should highlight quantified cost savings, process improvements, cross-departmental collaboration, conference coordination, staff training, and multi-manager support scope.
Critical. This resume shows 50% printing cost reduction and 20% uniform cost savings - specific numbers that demonstrate business impact.
Key areas include: Communication (Written & Oral), Customer Service, Client Relations, Task Prioritization, Process Improvements, Travel Accommodations, Invoice Tracking, Problem Solving, Petty Cash Management, Organization & Planning, Client Relations, Data Management.
Yes. This resume notes achievements from Executive Assistant, Marketing Assistant/Administrative Assistant, Operations Coordinator, and Office Manager roles, showing career progression.
Quantify your reach: number of managers supported (75+), departments collaborated with (HR, Finance), and scale of events coordinated (Annual Conference).
Include training junior staff and interns, developing PowerPoint presentations for professional development courses, and finalizing internal procedures.
Ready to Transform Your Resume?
Schedule your 60-minute interview and get a resume that proves you're the obvious choice.
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Talk to an advisor who can recommend the right package for your situation.
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